Privacy Policy

BidSmith ASF London ("BidSmith", "we", "our", or "us") is an AI-powered bid intelligence and tender response platform operated by Honey-B2024 Ltd, registered and operating in England and Wales.

This Privacy Policy explains how we collect, process, store, and protect personal and business data when users access:

• bidsmith.co.uk
• honeyb2024.tech

Honey-B2024 Ltd
86–90 Paul Street
London EC2A 4NE
United Kingdom

Email:
Info@bidsmith.co.uk
Info@honeyb2024.tech

Telephone:
+44 203 657 3796
+44 7467 393510

We may collect and process the following information:

Personal Information

• Name
• Email address
• Telephone number
• Company details
• Job title

Tender & Business Information

• Tender documents
• Pricing schedules
• Policies and certifications
• Technical submissions
• Project evidence
• Method statements

Technical Data

• IP address
• Browser type
• Device information
• Usage analytics
• Cookies and tracking information

We use collected information to:

• Generate AI-assisted tender responses
• Improve bid quality and compliance
• Create social value and methodology content
• Enable digital signature workflows
• Provide customer support
• Improve platform performance and security
• Comply with legal and regulatory obligations

BidSmith ASF uses artificial intelligence technologies to analyse uploaded tender documents and generate draft content.

Users acknowledge that:

• AI-generated content may require human review
• BidSmith does not guarantee tender success
• Users remain responsible for final submission accuracy
• Uploaded documents remain the property of the customer

The platform may provide electronic signature functionality compliant with applicable UK electronic transaction and e-signature standards.

Digital signature records may include:

• Timestamp
• IP address
• Signatory details
• Audit trail metadata

We process data under the following lawful bases:

• Contractual necessity
• Legitimate business interests
• Legal compliance
• User consent where required

This processing is conducted in accordance with:

• UK GDPR
• Data Protection Act 2018

We implement appropriate technical and organisational security measures including:

• Encrypted data transmission
• Secure cloud storage
• Access controls
• Authentication systems
• Audit logging

We retain data only for as long as reasonably necessary for:

• Service delivery
• Compliance obligations
• Legal protection
• Business continuity

Users may request deletion of eligible data subject to legal requirements.

We may use third-party providers including:

• Cloud hosting providers
• Analytics services
• Payment processors
• AI infrastructure providers
• Electronic signature services

Such providers may process data under contractual confidentiality and GDPR obligations.

Our websites may use cookies and analytics technologies to:

• Improve user experience
• Measure website performance
• Maintain security
• Analyse traffic behaviour

We group cookies into three categories:

• Essential — required for login, security and core functionality. Always on.
• Analytics — anonymous usage data to help us improve the product. Off until you accept.
• Marketing — used to measure campaign performance. Off by default.

You can change your choices at any time:

Under UK GDPR, users may have rights to:

• Access personal data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Request data portability

Requests may be submitted to: Info@bidsmith.co.uk

Where data is transferred outside the United Kingdom or EEA, appropriate safeguards will be implemented in accordance with applicable data protection laws.

We reserve the right to update this Privacy Policy periodically. Updated versions will be published on our website.